10 Tips for Better Small Business Bookkeeping


Come tax time, you’ll be grateful you invested in accounting and bookkeeping software that lets you streamline the whole process and will save you an abundant amount of time and money. The point of keeping a clear record of your business finances is not just to hand them over at tax time. Understanding how much money your business is making and spending every month is the only way you will be able to grow your business over time and ensure long term success. Keep your monthly reports in one place so you can easily look back at data and see if you are improving as a business.

How do I set up a small business bookkeeping system?

  1. Choose Cash or Accrual Accounting.
  2. Set Up a Business Bank Account.
  3. Pick a Bookkeeping Software Package for Small Businesses.
  4. Create a Chart of Accounts.
  5. Set Up an Expense Tracking System.
  6. Prepare Your Bank Reconciliation Process.
  7. Set Up Your Financial Reporting System.
  8. Getting bookkeeping help.

Xero and Zoho Books go further, allowing you to produce more advanced forms, like purchase orders, sales receipts, credit notes, and statements. All you have to do is fill in the blanks and select from lists of variables like customers and items. Intuit QuickBooks Online is expensive, so it’s most appropriate for small businesses with a technology budget.

What do bookkeepers do?

If you’re driving long distances for meetings, then you can keep track of your mileage and log how far you’ve travelled and the costs that go with it. Although, make sure you keep your records organised all the time and not just as a one-off. Find out what business structure is best for your small business and what the tax implications are for that setup.

  • By recording your income and expenses accurately, you can get a clear view of your business, where it needs to improve, and where the most significant opportunities for growth.
  • Some years back, automation was only reserved for big enterprises.
  • The statement of cash flow is similar to the P&L, but it doesn’t include any non-cash items such as depreciation.
  • They can vary in cost and functionality, as well as work online or require installing on your computer.
  • It can be produced for one period to gain insight into the month’s profitability, or produced for the year to period.
  • While not required, most accounting professionals have a bachelor’s degree in accounting and many are also Certified Public Accountants .
  • This helps to reduce errors while saving time on routine tasks such as reconciling bank statements and generating invoices and financial reports.

So, prioritize paying off your APs as soon as you can to produce an accurate balance sheet and keep your credit score up. Sage Accounting Start is an entry-level accounting software ideal for self-employed and micro-businesses. To get a quote for NetSuite’s custom pricing, businesses need to speak with a sales team member. The software is a good choice for businesses that require financial compliance and want to streamline their accounting tasks. Provides Security – With features like secure login credentials and multi-level authentication, accounting tools provide enhanced security for managing financial data. NorthOne is proudly made for small businesses, startups, and freelancers.

Small Business Bookkeeping Tips

If you have connected your financial accounts to your accounting service, then this is easy to accomplish. You can also view each account’s online register, which contains transactions that have cleared your bank and been imported into your accounting solution . Each plan offers more advanced features like inventory management, time tracking, additional users, and cash flow. Most service-based small businesses will find that Simple Start meets all of their needs.

profit and loss

Based on sales and expenses, you can forecast your future performance and make the necessary tweaks to your business management. The balance sheet is a concise summary of your business’s assets, liabilities, and equity at a certain point in time. This report gives you an idea of the financial health of your business and helps understand your next steps, which could be expanding or reserving more cash. Cloud accounting is used by 82% of small businesses, and this number speaks for itself and shows how widespread this method is.

Golden Rule of Bookkeeping

Ability to small business bookkeeping recurring invoices for easy, automated billing. The free plan includes email support, while paid plans offer 24/5 phone and chat support for quick issue resolution. The perfect solution for basic accounting tasks, without the hassle. Payroll management is not included, which may be inconvenient for some businesses. A cloud-based system that allows for easy access to data from anywhere. When organizing your financial documents, take the time to check they are actually accurate.


This is an area of your finances that can easily get out of control if it’s not monitored. So, small business accounting software separates them into expense types. Then the software compares them to your income using totals and colorful charts. Patriot Software Accounting Premium is best for uncomplicated small businesses who probably won’t outgrow it.

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